Development of an electronic document system for managing student project data using google data studio

Abstract

In today’s digital age, organizations are increasingly transitioning from traditional paper-based document management to electronic document systems. This research aimed to design and develop an electronic document system for managing student project data in the Industrial Engineering program by applying Google Data Studio. A survey revealed that the current storage space for student theses in the Industrial Engineering program is limited, and the existing storage system is not very efficient. Additionally, the system is cumbersome and time-consuming for searching data. To address these issues, improvements were proposed by creating an electronic document system using sample student projects from the academic years 2018 to 2022. The system applies information technology, specifically Microsoft Excel linked to Google Data Studio, as a tool for storing and retrieving data, to retrieve data from a database and create a dashboard that displays all details in one place, presenting the information in a visual format. The results showed that transitioning from the traditional storage and retrieval system to the new online system significantly reduced the average time required for searching student projects. The average search time decreased from 192 seconds per thesis to 36.5 seconds per thesis, representing a time reduction of 80.99%. Moreover, the satisfaction evaluation conducted with a sample group indicated a high level of satisfaction with the system, with an average score of 4.27 out of 5. This electronic document system provides an effective solution for managing student project data and serves as a prototype for further improvement and development.